Parish Council Minutes – 2010
St. Stephen’s Parish Council Meeting
December 15, 2010
11:30 am – 1:30 pm
Minutes
Present: Fr. Joel Weir, Doug Wolf, Jewell Jeffries, Janna Beecham, Caleb Wilson
Fr. Joel opened with prayer.
I. Opening of Meeting
A. Prayer – Fr. Joel opened with prayer
B. Approval of Last Month’s Meeting Minutes – After reviewing the minutes from the
November meeting there was one correction. In the “Other” section of the November minutes
instead of
“J. Beecham motioned that the priest’s child’s fees for attending St. John’s Camp Winter
Retreat in the amount of $100 be paid out of budget line item 39. D. Wolf seconded. No
further discussion. Motion passed unanimously.”
Minutes should reflect the amount of $150 to be paid for Fr. Joel’s child’s Winter Retreat fees.
C. Wilson motioned for minutes to be approved with correction. Fr. Joel seconded. Motion
passed unanimously.
C. Financial Report – C. Wilson presented updated financials. The church’s credit card has
a zero balance. Tithe is currently about $3,000 per month. This information will be used
when next year’s budget is being drafted. The church is not currently receiving a mortgage
statement but should before a capital campaign starts.
J. Jeffries motioned to approve the financial report. D. Wolf seconded. Motion carries
unanimously.
II. Old Business
A. Priest’s Report – “Things are good”
B. Sexual Misconduct Training – L. Beecham still needs to send D. Combs the information.
Tabled for now since D. Combs not present at the meeting.
C. Bill Mallonee Concert – big success. Parish was able to give him $670 from the donations.
Remove from agenda.
D. Church School Partition – J. Jeffries has the materials and will assemble today after church.
Remove from agenda.
E. Church Computer – In place and working. Remove from agenda.
F. Special Meeting with Council – Scheduled for December 14, 2010 at 7pm at St.Stephen’s.
G. Outside Walkway Repairs – Tabled until Spring.
H. Carpet Cleaning – Fr. Joel was able can complete it for $120 (labor and materials). Should
be paid out of budget line 13. D.Wolf motioned to approve, C. Wilson seconded. Motion
carried unanimously.
I. Theokotos Icon in Apse – Tabled. Fr. Joel will put a parish wish list in The Witness.
J. Fr. Daniel Byantoro Visit – Scheduled. St. Stephen’s will provide a base donation to him of
$200 out of budget line 6. Benevolence Committee approved this expense out of their budget.
K. Refinancing of Mortgage/Capital campaign – Fr. Joel clarified with Fr. David about his
requests for the parish to refinance the mortgage so that his land would be removed as
collateral for the parish building. Fr. David indicated that St. Stephen’s should continue it’s
current plan to pay down the mortgage and eventually refinance so that his land would be
released as collateral. J. Jeffries will check with the bank and have them send bank statements
to the church.
L. Back Door Lock – Fixed. Cost was under the $70 approved for the expense. Remove from
agenda.
M. New Credit Card – Fr. Joel still researching.
III. New Business
A. Candle Donations – Fr. Joel will be moving the basket of candles to the back of the church
with another basket for donations. All donations from candles will be used to purchase more
candles from St. Tikon’s and this is a way St. Stephen’s can help support the St. Tikon
monastery.
B. St. Stephen Feast Day – On December 26, 2010 we will celebrate the feast of St. Stephen
with a festal pitch-in. Fr. Joel will look in to getting small icon cards of St. Stephen to give out
to parish members. J. Beecham will send around a food sign-up sheet.
C. CIPC Meeting – Meeting will take place at St. Stephen’s on Monday, December 27, 2010 at
9am.
D. January 22, 2011 Pro-Life Event – Fr. Alexis invited St. Stephen’s parish to join he and Holy
Transfiguration to contribute money to the Crisis Pregnancy Center and march to the court
house for a prayer service. Fr. Joel will go and anyone can join him and people can donate
items by bringing them to the church. Fr. Joel will look at giving a homily or teaching on
Orthodox perspective on pro-life issues.
E. All American Council –Fr. Joel and a parish representative should go. Fr. Joel wanted to
make sure that there is money appropriated for he and a representative to go. Tabled until
next year’s budget meeting.
F. Annual Parish Meeting – will take place at the end of January 2011. Need to start making
announcements about it and putting it in The Witness. Will use the special meeting on
December 14, 2010 to discuss the agenda.
G. Youth Group Monastery Trip – April 2011 Fr. Joel and L. Beecham would like to take the
youth group to St. Tikon’s during the week of the local public schools spring break. Fr. Joel and
L. Beecham are researching cost and transportation.
IV. Closing of Meeting
C. Wilson motioned to adjourn. J. Jeffries seconded. Motion carried unanimously.
St. Stephen’s Parish Council Meeting
November 14, 2010
11:30 am – 2:00 pm
Minutes
Present: Fr. Joel Weir, Dianne Combs, Doug Wolf, Jewell Jeffries, Janna Beecham, Luke Beecham
Fr. Joel opened with prayer.
President Dianne Combs read September minutes. No discussion or corrections. Motion to approve minutes – first by Fr.Joel, second by Doug Wolf. Motion carried unanimously.
President Dianne Combs read October minutes. No discussion or corrections. Motion to approve minutes – first by Fr.Joel, second by Doug Wolf. Motion carried unanimously.
Old Business
Financial Report:
· Treasurer Caleb Wilson not present but emailed financial report to Parish Council members before meeting.
· Clarification on cleaning budget was needed. The budget for church building cleaning is $40 per week for 52 weeks and accounts for months of the year with 5 weeks in a month. Need to figure how much Mrs. Weir (Fr. Joel’s mother) was paid so far this fiscal year and catch she and Fr. Joel up. Fr. Joel will speak with Caleb to confirm amounts.
· Fr. Joel would like to look into replacing the church credit card with a different company with better interest rates and convenience. He will investigate options at Lafayette Bank and Trust and report back to Parish Council at next meeting.
· Financial report was not approved until C. Wilson clarifies line 50 and why $666.72 was paid instead of the budgeted $475.00 per month.
Priest’s report:
· Fr. Joel will will be speaking at the Wabash Newman Center to talk about his conversion story.
· Montgomery Cares is going well.
Sexual Misconduct Training (L. Beecham)
· L. Beecham suggested that St. Stephen’s parish pay to join XXXX instead of using St. John’s Camp membership for background checks. Cost is $100 per year and $7 – $10 per check. J. Beecham suggested that individuals pay for their own background checks. D. Combs and L. Beecham will look into ways to securely store printed copies of the background checks as they contain personal information. D. Combs and L. Beecham will report to Parish Council at next meeting.
Bill Mallonee Concert
· Scheduled for Friday, November 19th at St. Stephen’s. Fr. Joel and L. Beecham will take care of set-up for the concert. D. Combs will send out email requesting parish members to sign up to bring snacks.
Church School Partition
· J. Jeffries has purchased the materials still needs to assemble.
Church Computer
· Bill and Dianne Combs, and Ann Hatfield have purchased and will donate a computer to the parish. Email request for approval of gift was sent to Parish Council ahead of Parish Council meeting and was approved. Fr. Joel will draft computer use policy for Parish Council review at next meeting.
Special Meeting with the Council
· Fr. Joel would like to have a special meeting with the Parish Council to go over Parish Council by-laws and begin to look at mortgage issues. J. Beecham suggested meeting before the new council is elected as the by-laws also apply to the election and selection of the Parish Council. Tentative meeting scheduled for Tuesday, December 14, 2010 for those interested in running for Parish Council. Fr. Joel will confirm and send out notices.
Outside Walkway Repairs
· J. Jeffries reattached loose handrail. Rotten boards need to be replaced. Suggested waiting until Spring and should plan for repair costs in next year’s budget.
Carpet Cleaning
· Fr. Joel will look into how much money was spent previously on carpet cleaning and compare costs to purchasing the products and renting the machine and cleaning the carpets himself. Will report to Parish Council at next meeting.
Theotokos Icon in Apse
· Fr. Joel asked Fr. Jerome to give a quote for a Theotokos Icon and Nativity Icon. 4 ft. circular Theotokos icon would cost $700. 3’x4’ Nativity icon would cost $1,000. As there is not currently money in the budget for such purchases this has been tabled but will be left on the agenda. J. Beecham suggested making a wish list and if there was a parish member who wanted to donate part or all of the money needed for either or both icons that opportunity would be available.
New Business
Fr. Daniel Byantoro Visit
· Fr. Daniel’s visit is being sponsored by the IOCC. Tuesday, December 7th Fr. Daniel will be giving a lunch talk at Wabash College. Wednesday, December 8th Fr. Daniel will speak at St. Stephen’s parish. A free-will offering will be collected at both events for Fr. Daniel’s ministry. Fr. Joel will ask Benevolence Committee to use $200 of their budget (line 6) as a base gift for Fr. Daniel’s ministry. If denied, Parish Council approved up to $200 base gift from line 39. Fr. Joel will advertise event. Fr. Joel motioned to host Fr. Daniel Byantroro as a speaker on Wednesday, December 8, 2010 at 7pm at St. Stephen’s parish and that a base gift of $200 be given from either budget line 6 or 39. D. Wolf second. No further discussion. Motion carries unanimously.
Refinancing of Mortgage
· Fr. Joel asked if Parish Council should look at refinancing the parish mortgage in a way so that Fr. David and Judy Maroney’s land that was used as collateral to obtain the mortgage could be released. At this time the Parish Council will not investigate refinancing.
· D. Combs suggested a capitol campaign as a way to reduce the principle on the mortgage. After a significant amount of the principle had been reduced (a specific amount was not discussed), then the Parish Council would consider refinancing the mortgage. D. Combs will ask the parish via email for ideas for a capitol campaign and will report back to Parish Council at the next meeting.
TV for Church
· Fr. Joel asked if the parish would like to purchase a TV from he and Presbytera Maria for church use for the cost of $50. D. Combs motioned that the church purchase the TV from Fr. Joel and P. Maria for the cost of $50 out of budget line item number 39. D. Wolf seconded. No discussion. Motion passed unanimously.
Back Door Lock
· Fr. Joel would like to replace the lock that is currently not working on the back door of the parish. D. Wolf motioned that replacement locks be purchased and that D. Combs will research an affordable company/person to install the new locks. J. Beecham seconded. No further discussion. Motion passed unanimously.
Other
Priest’s children’s camp fees
· J. Beecham motioned that the priest’s child’s fees for attending St. John’s Camp Winter Retreat in the amount of $100 be paid out of budget line item 39. D. Wolf seconded. No further discussion. Motion passed unanimously.
Fr. Joel motioned to end the meeting. D. Combs seconded. No further discussion. Motion passed unanimously.
Fr. Joel closed with prayer.
Parish Council adjourned at 2:00 pm
St. Stephen Parish Council Meeting Minutes
Oct. 3, 2010
Opening of meeting
A) Father Joel opened with prayer
B) Approval of last month’s minutes—Both Father Joel and Secretary Dianne forgot
to bring minutes to meeting.
C) Financial report—Caleb Wilson was absent, did not present any financial report
beforehand. Father Joel will talk to him.
Old Business
A) Priest’s report—Father Joel –Youth Meeting in Indy yesterday was cancelled.
Father Joel will meet with Jeff Beck at WC about prayer services
FJ will attend Mont. Cares, (Mont. County poor relief network) on Oct. 12 to find out
about getting on their data base. Mother Judy reported that she still receives their e-
mails.
B) Sexual Misconduct Training Luke not present
C) Phone system for church tabled until we get a current financial report
D) Frisbee golf, postponed until spring
E) Bill Mallonee concert—Father Joel reports that the concert will be at SSTFM on
November 19, as no other venues were available. Dianne Motioned, Doug 1st, Jewell 2nd,
passed. Father Joel and Luke will be in charge of this event. The initial cost is $400, but
we believe it will be recouped at the door. $10 donation
F) Church School location—Jewell will donate doors to make a moveable partition. Father
Joel proposed this as a gift, Dianne !st, Doug 2nd, passed.
G) Diocesan Assembly Fr. David, Mtr. Judy, Fr. Joel , and Dianne Combs will attend in
Minneapolis, Oct. 4-6. Videos are available on all candidates.
H) The council has held closed meetings with Fr. Joseph Gibson, dean of Columbus
deanery.
New Business
A) Wilson brothers would like to gift church with wooden cross and fans. Doug motioned,
Dianne 1st, Jewell 2nd, approved. Plans were presented and paint ideas discussed.
B) Church announcements will be returned to end of service inside nave to give Church
school time without disturbance.
C) Request by Sdn. Luke and Fr. Joel to purchase new “wick holders” for oil lampadas.
This comes from liturgical committee, Fr. Joel will purchase.
D) Parish computer, Father Joel has looked into prices, cannot purchase until we have an
updated financial report.
E) Fr. Joel requests meeting to update with council on by-laws, will give a date on Sunday.
F) Carpet cleaning. Father Joel will find out Menard’s price, and will do after concert, we will
pay him .
G) Outside walkway railing needs repair—Jewell
H) Jewell brought up about having a “Theotokos” in the apse, as is common in most OC
churches. Father Joel says he would like to have a “litya” tray, (liturgical committee),
And a sick kit.
Closing
A) Father Joel closed with prayer
In attendance Father Joel, Mtr. Judy, Dianne Combs, Jewell Jeffries, Doug Wolf
Next Meeting Nov. 14
Parish Council Meeting Minutes
September 12 , 2010 St. Stephen the First Martyr, Crawfordsville
1. Opening of Meeting
A. Open with prayer
B. Approval of last month’s meeting minutes—1st Doug, 2nd Caleb, approved
C. Financial report Caleb Wilson—a CD has rolled over, he has paid Diocesan Assembly fees, Father David discussed paying head tax vs. tithe, no paper financial report was presented.
II. Old Business
A. Priest’s report
B. OCF—Father Joel- had a booth at the Wabash College Community Day, introduced church to several students, had an OCF meeting, no one showed. He also attended Greek Festival to get ideas from them for parish activities.
III. New Business
A. sexual misconduct training—Luke, tabled
B. New assignments for Fr. David and Fr. Joel –we have received via e-mail a letter from the Diocesan office appoint Fr. David as associate priest, and Fr. Joel as acting rector, see attached. Father David discussed how he had been looking forward to this since Father Joel had left for seminary, Father Joel has been taking over things here at St. Stephen, but basically, his(Father David’s) job here has not changed. Discussed Diocesan Assembly, voting on new bishop candidates. We should look at www.oca.org for information on candidates.
C. Candles from St. Tikhon’s –are ordered
D. Phone system for church—tabled
E. Frisbee Golf tournament—postponed until spring
F. Bill Mallonee concert—Father Joel would like to sponsor a concert with this Christian singer. He will look at possibilities for a venue in town.
G. Church School location—space is reserved in the corner for the church school, a movable partition was discussed, Jewell will look into it
H. Diocesan Assembly –Fr. David, Mtr. Judy, Fr. Joel, and Dianne Combs will be attending in Minneapolis , the first week of October. Fr. Joel and Dianne have votes, there are videos available on candidates
I. Judy would like to reserve room for her class to review for tests on Wed. occasionally
J. The council has held closed meetings with Fr. Joseph.
IV. Prayer
V. Attendees Fr. David, Mtr. Judy, Fr. Joel, Dianne Combs, Janna Beecham, Caleb Wilson, Doug Wolf, Jewell Jeffries, Tina Wilson
August , 2010 Parish Council Meeting Agenda
St. Stephen the First Martyr, Crawfordsville
1. Opening of Meeting
A. Open with prayer
B. Approval of last month’s meeting minutes
___Janna____________1st, ____Doug__2nd, minutes approved
C. Financial report Caleb Wilson—not in attendance
II. Old Business
A. Priest’s report Father Joel contacts Fr. Joseph about financial meeting—he will do
B. OCF–tabled
III. New Business
A. Letter about sexual misconduct training—letter was read, all received copies, and plans have been made to have updates on all adults dealing with children, through Luke
B. Other items:
Akathist/ Family Fun Night on Sept. 3—may change to Sept. 4, donated food
Frisbee Golf Fundraiser for St. John’s Camp
Report on candles from St. Tikhon’s—not discussed
Phone system at Church — discussing possibility of signing up for long distance, now that office phone will be used on regular basis—not discussed
C. Prayer
D. Next meeting date—Sept 12, 2010
________________________priest ___________________________PC president
July 11, 2010
Parish Council meeting
I. Opening of meeting
A. Prayer-Fr. David
B. Approval of minutes from last parish council meeting,
_______________motioned, _________________seconded
C. Financial Report: Caleb Wilson—Caleb has been a bit busy with the new baby and will get caught up. All bills are paid
II. Old business
A)Website, –Luke needs to get info then he posts, Judy still needs password——Luke has passed on password to Father Joel, he will be doing updates on website
B) Priest’s report ––June 15 Fr. Joel applied , we now need meeting with Dean Gibson to negotiate with us about pay, etc. Father Joel will call about this.
Metropolitan Jonah will be at St. John’s this weekend. Fr. David has moved our vespers on Saturday to St. John’s. Liturgy on Saturday there is at 10 a.m.
c)OCF on hold till fall
III. New business
A) Father Joel will discuss new items –see attached sheets from Fr. Joel
B) Parish Life Conference—Fr. Joel will discuss later when he gets it together
C) Luke remarked that we need a new email, address, phone list. He will attend to it.
D) End with prayer
Present Fr. David, Fr. Joel., Janna Beecham, Dianne Combs, Caleb Wilson, Doug Wolf
Next meeting August___________________
___________________________ ____________________________
Council President Priest
June 2010
Parish Council Meeting Minutes
I. Opening of meeting
A. Prayer-Fr. David
B. Approval of minutes from last parish council meeting, Janna motions, Father David seconds, approved
C. Financial Report: Caleb Wilson—absent-has Caleb sent moving money to Fr. Joel.
II. Old business
A)Website, –Luke needs to get info then he posts, Judy still needs password
B) Priest’s report –we still have nothing from Bishop about appointing Fr. Joel.
1. Joel should be transferred to MW Diocese by Bishop
2. then he should ask to be transferred to St. Stephen
3. we have to approve his transfer
It seems good to the Holy Spirit and us, the council, that when Father Joel arrives in July, he will be a priest here at St. Stephen.
–Micah Wilson would like to be tonsured a reader when M. Jonah
comes to St. John’s in July.
C) Insurance issue on steps –take off agenda
D) 501(C) 3 status for chancery—take off agenda
E)Parking lot –take off agenda
F) committees—take off, copies made for bulletin board and Fr. Joel and David
G)OCF on hold till fall
III. New business
A) Bailey and Jonathan fundraiser for Mexico—they should get up and talk about what they still need
B) Elect new parish council members –
Janna motions for Doug wolf, Jewell Seconds, passes
Father David appoints Doug Wolf
C) Father Joel—funds for “Equipping the Saints” we will give him $200 for gas from line item 39
D) Money for camp—we need to talk to Caleb, and finance committee and figure out how much we can give, Luke will speak in July
E) Father Joel will be Resident Camp Priest the week of July 25-31
Date for next Parish council meeting—July 11, 2010
____________________________ ___________________________
Priest Council President
May 10, 2010
Special Council Meeting—called to discuss 3 different letters that have been sent to Father Zdinak about
our request for Father Joel to come to St. Stephen.
1. Open with prayer, Father David
2. Discussion of letter-petition for Father Joel to come to St. Stephen
Father David said that Father Zdinak wanted in the letter—a)compensation b)date Father Joel will
begin c) and the request for him to come here
Compensation amount is listed for statistical purposes of the diocese. It is not an offer, but is simply
what we can afford. Diocese uses that as a basis for compensation for priests. Mike Wilson asked
about Maria being mentioned in the letter, Father David believes that Presbytera is an honorary title
for priest’s wife, she will not be in an authoritative role.
“Tentative” date was used by Father David to apply for priest emeritus status, FD wanted to do it
after 6 months, but a year gives Father Joel time to decide if he really wants to be here. This is what
Father Zdinak recommends that new priests have 6-12 months “trial.”
Father David explained about the ‘three” copies of the letter that were sent out. Signatures of the
council were not attached, he was told they were not necessary, Janna was concerned that we did
not see or approve the final letter. A letter should go from Father Zdinak to the Metropolitan, we
are concerned that we should see that.Then another letter should be issued from the Metropolitan
that assigns Father Joel to St. Stephen.
3. Current balance $31,000 in checking, so far this year $15,110, $4750/month. The concern is
that with a family leaving, that the average drops to $3700. $2000 needs to be sent for moving
expenses to the Weirs.
4. Caleb says that $1817 (CW, Is this monthly? Please correct,,((t=yes, per month ))) Bill says
through Dec. we have escrow account 9K we can use to take care of this year.
5. Father Joseph should come later to explain all the $ requirements, retirement, etc.
6. Someone needs to discuss with Father Joel what his stipend will be . Caleb is chosen.
7. Replacement of council members, Billy Belt has been blessed to leave the council because of
outside commitments. Discusion of by-law-no two people from same family. Dianne will send
out an e-mail (done).
8. Question about liturgical supply, who will be responsible to do this in transition. Caleb will do
this, he needs to talk to Judy.
9. June 6, 2010 for next meeting.
10. Attendees—Father David, Dianne Combs, Janna Beecham, Jewell Jeffries, Caleb Wilson ,Mike
Wilson, Natalie Wilson, Luke Beecham, Bill Combs
These minutes were approved and signed June 6, 2010
ST. STEPHEN OCA PARISH COUNCIL MEETING, 3/07/10
I. Opening of Meeting
A. Prayer – Fr. David
B. Approval of minutes from last parish council meeting.
Fr. David made a motion, Janna seconded it, approved.
C. Financial Report: Caleb Wilson
Caleb has Quickbooks, will change slightly from what Bill did. He will do a
weekly deposit. Dianne motions, Jewell seconds to approve. Approved.
II. Old Business
A. Altar cloths: Christina –No update on status of fabric. Tabled.
B. Cornstock: –meeting next Sunday for organization, David asks to update Fr. Joel on
this.
C. Website: –Chris McCulloh is still in preliminary stages of changing over website.
D. Priest’s Report: Fr. David—Met. Johah has given blessing for Fr. Joel to be our
priest.
Fr. David asked about helping them move here. Rodney will email for specific
plans and dollars. Palm Sunday chrismations –Ashley Newton, Aaron and Alyssa
Worden.
E. Insurance issue concerning the steps: Rodney;
Rodney believes we are ready to fix problems per insurance company letter.
Jewell will do as weather permits.
F. 501(C)3 Status for chancery –Rodney still needs to do it.
G. Trustee—refer to New business A
H. Parking Lot—needs to be measured.
I. Membership form/church stats: filled out by Fr. David, was mailed to Chicago,
remove from agenda
III. New Business
A. Approval of committee purpose and goals—
Building and Grounds, make Doug chairman of committee, needs a list of
monthly activities, get a budget. Fr. David motions, Janna seconds, Fr. David
questions—about Good Friday set-up. Approved.
Liturgical committee add to Purpose—“and to assist in planning of feasts and
other special services” suggested. Janna concerned about where wedding
arrangements need to be addressed. Tabled.
Greeter Caleb motions, Fr. David seconds. Approved.
B. Mike Wilson use of Church for aviators. Rodney motions, Janna seconded.
Approved.
C. Liturgy music concerns about new songs, new music packets, Rodney will bring
in binders to suggest for binding music. Listing on blurb.
D. OCF mailing. Caleb will go to Benevolence committee.
E. Midwest diocese bill for head tax. We still pay tithe.
IV. Date for next Parish Council meeting: May 2 David motions, Caleb seconds,
passes.
Fr. David closes with prayer.
Dianne Combs prepared this week’s minutes.
ST. STEPHEN OCA PARISH COUNCIL MEETING MINUTES, 2/07/10
I. Opening of Meeting
A. Prayer – Fr. David
B. Approval of minutes from last parish council meeting: motion Billy first, second
Caleb; motion carries
C. Financial Report: Caleb Wilson (Bill Combs), Parish council needs to appove Caleb
as signer on financial’s, authorized signature at the bank; Bill will remain an appoved
signer and be a secondary in case Caleb is hit by bus. “Stock as tithe”…need to
process and think about how to handle, Caleb and Bill will follow up and clarify:
Motion to accecpt by Rodney, Jewell seconds, motion passes. Rodney makes
motion to allow Caleb to spend up to $100 for Quicken, Fr David seconds, motion
carries.
II. Old Business
A. By-law amendment status: tabled in Jan meeting. Tabled until new Bishop, will
resubmit then.
B. Altar cloths: Christina, waiting on Fabric
C. Cornstock (Bright Monday BB-Q): tabled in Jan meeting; Mens group (Caleb
Wilson, Luke B. etc.) will take on Bright Monday BB-Q.
D. Seminarians: Caleb will announce a collection once-a-month, will talk to Mother
Judy to get in blurb
E. Website: Christopher will mock up a word-press version, will be cheaper and better
F. Priest’s Report: Fr. David: Joel Weir coming in or around first of July; How do we
help with move? will address move when more is known; next AAC is on west coast
in two years-prepare for Fr Joel. We were asked to con-celebrate with Holy
Transfiguration on Forgiveness Sunday, pastorally it would not be the best service to
con-celebrate.
G. Insurance issue concerning the steps: Ins. Company letter attached; need to get
steps and handrail on porch; Jewell will do estimate for a quick and efficient job. Fr
David motion, Caleb seconds; motion passes.
H. Fellowship of Orthodox Stewards (F.O.S.) and O.C.M.C. appeals; Caleb will
coordinate collection efforts.
I. 501(C)3 Status for chancery: Rodney will continue work
J. Priest’s housing allowance: take off agenda, done
K. Trustee: Rodney makes motion trustee calls in snow plow with three inches or more
(for Sundays), Fr David seconds motion passes amended for “Sundays only” by
Diane, second by Fr David, motion passes
L. Announcement time: working well; take off agenda
III. New Business
A. New budget
B. Priests payment: take off agenda, done
C. Parking lot: add “x” number of feet of gravel to parking lot; table until next meeting;
will measure and determine where extension should go
D. Statistics report: What is a member of good standing?: We tithe 10% of what comes
in the door: What is the head count if we tithe and how do we count our membership?
Secretary and priest will go over membership form and voting members to clarify
and then submit to Diocese of the Midwest.
IV. Date for next Parish Council meeting: 3-07-10
Fr. David closes with prayer.
For March agenda; approval of committee purpose and goals
Mike Wilson use of Church for aviators
MINUTES – ST. STEPHEN OCA PARISH COUNCIL MEETING, 1/10/10
Present: Billy Belt, Bill & Dianne Combs, Jewell Jeffries, Fr. David Maroney, Elisha & Rodney
McCulloh, Caleb Wilson
I. Opening of Meeting
A. Prayer – Fr. David
B. Approval of minutes from last parish council meeting – Bill makes a motion that the
minutes be approved as written, Fr. David seconds; motion carries.
C. Financial Report – Fr. David makes a motion to approve the financial report; Elisha
seconds; motion carries.
II. Old Business
A. By-law amendment status – Elisha reports that we never received a response from
Archbishop Job.
Rodney makes a motion that we table this until next month; Billy seconds; motion carries.
B. Altar cloths – Dianne reports that we are still waiting for fabric to be made.
C. Cornstock – tabled
D. Insurance – can be removed from agenda
E. Seminarians – discussed but no motions made
F. Website – tabled
G. Priest’s Report – Fr. David
1. Wishes of Archbishop Job included that if Fr. Joel Weir chooses, he be assigned
to this parish
2. Ashley Newton is being catechized
3. “head count” – how do we determine membership for the purposes of the annual
Parish Statistic Report?
Rodney asks the secretary to compile a list and check with people we’re
uncertain about (regarding whether they consider this their home parish),
complete the form and bring it to the next meeting.
H. St. Innocent Orthodox Christian School – this item can be removed from agenda
I. Annual meeting/elections – this will take place 1/24/10
III. New Business
A. Insurance issue concerning the steps – Rodney states that we simply need to take care
of the steps.
B. Fellowship of Orthodox Stewards (F.O.S.) and O.C.M.C. appeals –
Rodney makes a motion whenever we receive O.C.A. appeals, that we make an
announcement the following Liturgy and take up a collection the next Sunday so that people
can contribute if they so choose. Caleb seconds. Discussion: Caleb suggests that we
forward those appeals to the treasurer so that he can do any needed research to provide
further info to the Parish. Motion carries.
C. 501(C)3 Status – Chancery request of 6/1/2009 – Rodney states that we will prepare
this info and send it in.
D. Priest’s housing allowance – Bill makes a motion that we set housing allowance for our
priests for 2010 of $7200; Rodney seconds. Discussion: Dianne asks which priest will
receive this allowance? Both priests can receive this allowance. Motion carries.
E. Trustee – there are several tasks that need to be completed. Rodney will complete and
forward a list to Doug Wolf.
F. Announcement time – Fr. David and Council agrees to start making announcements out
in the fellowship area following Liturgy instead of in the Nave.
IV. Date for next Parish Council meeting – 2/7/2010
Fr. David closes with prayer.
Minutes approved and signed _______/_____/ 2010
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Rector Parish Council President